Read or Get Data from Worksheet Cell to VBA in Excel

Home/Excel VBA/Read or Get Data from Worksheet Cell to VBA in Excel

Description:

Its one of my first questions when I started learning EXcel VBA, How to Read or Get Data from Worksheet Cell to VBA? To automate any thing in excel, first we need to read the data in Worksheet and based on that we can execute the next steps.

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Read or Get Data from Worksheet Cell to VBA in Excel – Solution(s):

It is very simple to read the data from Excel to VBA. We can use Cell or Range Object to refer a Worksheet Cell.

Get Data from Worksheet Cell – An Example of using Cell Object

The following example will show you how to read or get the data from Worksheet Cell using Cell Object.

Example Codes

In this example I am reading the data from first Cell of the worksheet.

Sub sbGetCellData()
MsgBox Cells(1, 1)
'Here the first value is Row Value and the second one is column value 
'Cells(1, 1) means first row first column
End Sub

In this example I am reading the data from first row and fourth column of the worksheet.

Sub sbGetCellData1()
MsgBox Cells(1, 4)
End Sub

Here is sample picture, which helps you to understand this concepts. Any Row or Column number start with 1 and You have to specify Cell(RowNumber,ColumnNumber) to read the data from a Cell of the Worksheet.

Get Data from Worksheet Cell – An Example of using Range Object

The following example will show you how to read or get the data from Worksheet Cell or Range using Range Object.

Example Codes

In this example I am reading the data from first Cell of the worksheet.

Sub sbGetCellData2()
MsgBox Range("A1")
'Here you have to specify the Cell Name which you want to read - A is the Column and 1 is the Row
End Sub

Here is sample picture, which helps you to understand this concepts. If you select any cell in the worksheet, you can see the name of that cell in the Name Box.

Get Data from Worksheet Cell – Specifying the Parent Objects

When you are reading using Cell or Range object, it will read the data from Active Sheet. If you want to read the data from another sheet, you have to mention the sheet name while reading the data.

The below example is reading the data from Range A5 of Sheet2:

Sub sbGetCellData2()
MsgBox Sheets("Sheet2").Range("A5")
'Here the left side part is sheets to refer and the right side part is the range to read.
End Sub

In the same way you can mention the workbook name, if you are reading the data from different workbooks.

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By |May 10th, 2013|Excel VBA|53 Comments

About the Author:

Excel VBA Developer having around 8 years of experience in using Excel and VBA for automating the daily tasks, reports generation and dashboards preparation. Valli is sharing to helps us automating daily tasks.

53 Comments

  1. February 18, 2014 at 3:02 PM - Reply

    I want continue number from A1 to A10 but only while am typed in B1 to B10 like
    A1 1 Magesh
    A2 2 Kumar
    A3 3 Sathish
    A4
    A5 4 Raja
    A6 5 Ram
    A7 6 Raju
    A8 7 Samy

    A9 8 Prabu
    A10 9 Raja

    A11 10 Magesh

    how to put this number alternately in Ms Excel 2007 using VBA.

    with regards,
    Magesh

    • PNRao February 18, 2014 at 11:27 PM - Reply

      Hi Magesh,

      You can use the following code. Paste this code in your worksheet module:


      Private Sub Worksheet_Change(ByVal Target As Range)
      'print if B is not empty and A is empty
      If Cells(Target.Row, 2) <> "" And Cells(Target.Row, 1) = "" Then
      Cells(Target.Row, 1) = Target.Row
      End If

      End Sub

      Thanks-PNRao!

    • Ahmed March 20, 2016 at 1:47 PM - Reply

      i have excel sheet need to create sub menus, when select value its creates sub menu, when select value its generate another menu with formulas & conditions

    • nht March 23, 2016 at 10:21 AM - Reply

      i have problem: i have sheet “abc”, in sheet “abc” have colum A
      A1=”NG”
      A2=”Ok”
      A3=”NG”
      .
      .
      A7=”OK”
      .
      .
      I want count num “NG” in sheet A
      Plz Help me!!

      • Archan Pagedar May 4, 2016 at 3:02 PM - Reply

        Hi nht,

        You can use formula “COUNTIF” for this.

  2. praveen August 7, 2014 at 12:55 PM - Reply

    Hi,

    This information is really helpful; I have one question:
    1. I want to read the data from cell(i.e sheet2-Row1)
    2. It has to read Unique record from Row1
    3. It has to give count in sheet1 as summary based on criteria

    Regards
    Praveen

    • PNRao August 17, 2014 at 11:25 AM - Reply

      Hi Praveen,

      You can use Worksheet functions to perform this task. You can use CountIf or SumIf functions to create summaries based on criteria.

      For Example:
      cnt = Application.WorksheetFunction.CountIf(Range(“A1:A10”), “Your Criteria”)

      Thanks-PNRao!

  3. fakru October 3, 2014 at 3:35 PM - Reply

    how to read data from a any random selection

    • PNRao October 3, 2014 at 8:49 PM - Reply

      You can use Selection.Value.

  4. jai October 10, 2014 at 12:10 PM - Reply

    I want to read all the rows from a cell in one sheet and compare with all the rows in other cell in another sheet and each rows should be compared and it is a string value present in the rows..please help me out in this.

  5. Tsuna November 27, 2014 at 3:34 PM - Reply

    Can somebody help me with this gentlemen,

    I have a User form with 5 textboxes, I want to put the value of a cell in the textboxes but the value in each textboxes are from different sheets. Can anyone help me with this situation.

    Thank you in advance.

    • PNRao November 29, 2014 at 7:35 PM - Reply

      Hi Tsuna,
      The following code will get the values from 5 different sheets to 5 different text boxes:

      TextBox1.Value=Sheets(“Sheet1”).Range(“A5”)
      TextBox2.Value=Sheets(“Sheet2”).Range(“A5”)
      TextBox3.Value=Sheets(“Sheet3”).Range(“A5”)
      TextBox4.Value=Sheets(“Sheet4”).Range(“A5”)
      TextBox5.Value=Sheets(“Sheet5”).Range(“A5”)

      Thanks
      PNRao!

      • Ajay October 7, 2015 at 3:21 PM - Reply

        Hi PNRao Sir,
        In the above example by you i am able to find only 1 data in excel sheet, i need to find many data in excel sheet so how will be do this can you please help me this
        If there are many data in excel sheet in need to find all data from Sheet In Particular TextBox

  6. suraj December 10, 2014 at 12:51 AM - Reply

    Need help. I want to create a new sheet in an existing workbook. But the name should be that i enter in cell B2 and then click on a create button. ‘actually i want for multiple values but will use the same logic. Anyone please???

  7. sima December 27, 2014 at 7:48 PM - Reply

    hi
    i want to create a bottom when pressing, the data of the current sheet transfer to my matrix in my program,is it possible?
    how?
    thanks in advance.

  8. Shareef January 4, 2015 at 9:56 PM - Reply

    Hi,
    The VBA codes regarding macros ex: copytopaste macro it works sometimes n some times it shows error user type not defined. Pls help me out. M getting irritation because berceuse of this.

    • PNRao January 6, 2015 at 7:57 PM - Reply

      Hi Shareef,

      Requesting you to paste the code which is not working.

      Thanks-PNRao!

  9. Manooj January 20, 2015 at 2:25 PM - Reply

    Hi,
    can any one help me with the below senario

    I hav 3 sheets in the excel and i need to take a particular value from sheet one and subtract it with a particular value from sheet 2 and this shouls be displayed in sheet 3.

    Thanks,
    Manooj

    • PNRao January 23, 2015 at 10:47 AM - Reply

      Assuming you want to subtract A2 of Sheet1 from A2 of Sheet2 and print at A2 of Sheet3:

      Sheets("Sheet3").Range("A2")= Sheets("Sheet2").Range("A2") - Sheets("Sheet1").Range("A2")
      

      Thanks-PNRao!

  10. N. Panchal March 19, 2015 at 11:48 AM - Reply

    Hi,
    Consider below scenario…
    In Row 1 Starting from B1, C1, D1…I have entered date in dd/mm/yyyy
    In Column 1, Starting from A2, A3, A4, I have empolyee Code… like EMP1, EMP2 etc..
    Now, from third party application I want to access this sheet using VBA and based on current date(From first Row) and EMP code (From First Column), I want to read corresponding value in that Cell, meeting corresponding.row and column.
    Required EMP code can be entered from my application to a variable in VBA.
    Anyone can me help out with this..

  11. Sarika April 16, 2015 at 10:47 AM - Reply

    Hi,

    I am looking to write a script in excel to get the data from one sheet to another sheet in different way.

    eg: input

    emp m1 m2 m3 m4
    abc 1 2 3 4
    def 5 6 7 8
    ghi 9 10 11 12

    ouput should be like the below :

    emp
    abc 1 m1
    abc 2 m2
    abc 3 m3
    abc 4 m4
    def 5 m1
    def 6 m2
    def 7 m3
    def 8 m4

    like wise there are “n” number of emps..

    Please help.

    Thanks
    Sarika

  12. sowmi April 17, 2015 at 7:46 AM - Reply

    it is wonderful. I am having one problem. We are having 600 rows and 12 column worksheet. Can I have a code for locating a particular value (key value) in the sheet and to displa ay the values of the row.

    The same as our friend Panchal requires

  13. Bhamila April 20, 2015 at 2:24 PM - Reply

    Can you Help me to write a code to arrange the letters like below.

    Lets say if my input is 01234567890 – then the result has to be 34567890.012 and vice versa.

    But the program has to read the input from excel sheet automatically if I entered 1000 value in A column.

    • Ajay October 31, 2015 at 12:22 PM - Reply

      It’s a lot more easier if you just write a formula for this instead of VBA code.

  14. Haider April 29, 2015 at 12:31 AM - Reply

    Hi please help me with this one:

    The code below should read all value from cell P1:P4 and implement it in an autofilter…Thanks for your help in advance

    Sub c1()
    Sheets(“Master”).Select
    MsgB Range(“P1”)
    MsgB1 Range(“P2”)
    MsgB2 Range(“P3”)
    MsgB3 Range(“P4”)

    Dim i As Long
    For i = 2 To 13
    With Sheets(i).Activate
    ActiveSheet.Range(“$Y$2:$Y$2999”).AutoFilter Field:=1, Criteria1:=Array(MsgB, MsgB1, MsgB2, MsgB3)
    Range(“A1”).Select
    On Error Resume Next
    End With
    Next i
    End Sub

  15. SADDAM HUSAIN May 15, 2015 at 12:36 PM - Reply

    i want to open a browser windows in excel sheet . how will i open??

  16. tanvi May 19, 2015 at 4:17 PM - Reply

    Hi,

    I have below requirement:

    Sheet1: Two cols
    Col1 Col2
    A 1
    B 2
    C 3

    Sheet2: Two Cols
    Col1 Col2
    A 2
    D 3
    C 4

    Read Col1 -Lets say A from sheet 1, (loop thru each row in Col1), search the first value of Col1 which is A in sheet2 and get its corresponding Number which is 2 and write this in sheet1 in Col3.

    Sheet1: 3 cols
    Col1 Col2 Col3
    A 1 2
    B 2 NA
    C 3 4

    Can Anyone please help with this question.

    Thanks so much!

    • PNRao May 22, 2015 at 9:13 PM - Reply

      Hi Tanvir,
      We can use two for loops to do this, but using worksheet function will be simpler. Here is the macro to Search For A String And Get The Corresponding Value From Other Sheet.

      Sub sbSearchForAStringAndGetTheCorrespondingValueFromOtherSheet()
      lRowSheet1 = Sheets("Sheet1").Range("A100000").End(xlUp).Row ' Please refer the code finding the last row in our 100+ Example
      For i = 1 To lRowSheet1
      If Sheets("Sheet1").Range("A" & i) <> "" Then
      If Not IsError(Application.WorksheetFunction.Match(Sheets("Sheet1").Range("A" & i), Sheets("Sheet2").Range("A:A"), 0)) Then
      Sheets("Sheet1").Range("C" & i) = Sheets("Sheet2").Range("C" & Application.WorksheetFunction.Match(Sheets("Sheet1").Range("A" & i), Sheets("Sheet2").Range("A:A"), 0))
      End If
      End If
      Next
      End Sub
      

      Thanks-PNRao!

  17. Rajesh B June 11, 2015 at 5:31 PM - Reply

    Hi Friends, Please me in this, I have a requirement ike if we have one Excel file which we have list of computers name



    I wants to cut this www for all the rows and I have to put it in another excel sheet . How to do this with VB script. Please help me, thanks in advance.

    • PNRao June 12, 2015 at 6:10 PM - Reply

      Hi Rajesh,

      Here is the code which will help you to solve your requirement.

      Sub MoveAndChangedData()

      ‘Here moving original data from Sheet1(Source Sheet Name) to Sheet2(Destination Sheet Name)
      ‘You can change the range(“A1:D10”) according to your requirement
      Sheets(“Sheet15”).Range(“A1:D10”).Copy Destination:=Sheets(“Sheet16”).Range(“A1”)

      ‘Replacing “WWW” with blanks in the destination sheet
      With Sheets(“Sheet16”)
      .Activate
      .Range(“A1:D10″).Replace What:=”WWW”, Replacement:=””, LookAt:=xlPart, _
      SearchOrder:=xlByRows, MatchCase:=False, SearchFormat:=False, ReplaceFormat:=False
      End With

      End Sub

      Thanks-Valli!

  18. Rajesh B June 15, 2015 at 4:33 PM - Reply

    But Friend, It does not work throws error and i corrected the uotes which is in different format in the excel when i tried copy paste from here, after corrected its throws run time error like Run time error : 9 subscript out of range like that,.

  19. bujar June 27, 2015 at 10:19 AM - Reply

    Hello everyone,

    I have an excel master sheet that is created for every customer filename will change each time, the workbook layout is the same. I would like a macro to import some of the information from the master sheet, I have 3 sheets in the workbook, from each sheet I would need to copy few cell data (any range would be fine, i will change that to fit by needs) to a new workbook. I would like the macro button also to move down each time the new data is imported. New Workbook data range paste to A2:D2, next A3:D3 and so on. Below is the code i have so far.

    Thank you in advance,

    This is the Code I have.

    VB:
    Sub Foo()
    Dim vFile As Variant
    Dim wbCopyTo As Workbook
    Dim wsCopyTo As Worksheet
    Dim wbCopyFrom As Workbook
    Dim wsCopyFrom As Worksheet

    Set wbCopyTo = ActiveWorkbook
    Set wsCopyTo = ActiveSheet
    ‘————————————————————-
    ‘Open file with data to be copied

    vFile = Application.GetOpenFilename(“Excel Files (*.xl*),” & _
    “*.xl*”, 1, “Select Excel File”, “Open”, False)

    ‘If Cancel then Exit
    If TypeName(vFile) = “Boolean” Then
    Exit Sub
    Else
    Set wbCopyFrom = Workbooks.Open(vFile)
    Set wsCopyFrom = wbCopyFrom.Worksheets(1)
    End If

    ‘————————————————————–
    ‘Copy Range
    wsCopyFrom.Range(“b5”).Copy
    wsCopyTo.Range(“a2”).PasteSpecial Paste:=xlPasteValues, _
    Operation:=xlNone, SkipBlanks:=False, Transpose:=False

    ‘Close file that was opened
    wbCopyFrom.Close SaveChanges:=False

    End Sub

  20. JOTS July 7, 2015 at 9:20 PM - Reply

    hi

    I have the names of all the workbooks which are listed on a worksheet called”filelist” saved in a workbook called “Read property and transaction data with macro to be run 070715.xlsm”. I need to get the workbook to open for all the the names listed in filelist worksheet and go to the tab called “GL Transactions” and retrieve a value from call AB12 and save it in the workbook “Read property and transaction data with macro to be run 070715.xlsm” under a tab called GL Total. How can I record a macro for this?

  21. Deepan August 24, 2015 at 2:31 PM - Reply

    How to retrieve a particular percentage of value(ex:get only 20% of data from sheet i.e out of 20 users,we need only 4 users name to be displayed) from excel sheet using macro?

    • PNRao August 25, 2015 at 12:37 AM - Reply

      Hi,
      Find the last row and loop through the 20% of last row to fetch only 20% of the data.

      Example:

      Sub sbGetOnly20PercentOfData()
      Set SourceWb = Workbooks.Open("C:/") ' your file path
      SourceWbLastRow = 500 'See our example in 100+ popular macro list to find last rows dynamically in different scenaios
      rows20percent = CInt(SourceWbLastRow * 0.2)
      For i = 1 To rows20percent
      Sheets("DestinationSheet").Range("B" & i) = SourceWb.Sheets("SheetName").Range("A" & i)
      Next i
      End Sub
      

      Thanks-PNRao!

      • Younis January 20, 2016 at 12:45 PM - Reply

        I would like the macro button which is importe new data from sheet1 and paste on sheet2 A2:D3 but when new data inserted in sheet1 the range of sheet2 will be A3:D3 and so on.

  22. Pkaran December 14, 2015 at 7:02 PM - Reply

    I have a excel file contains in the cell AI one, A2 two, A3 three,… I want to copy the value in another excel one in the sheet1 cell A1, two in the sheet2 cell A1, three in the sheet3 cell A1,…

  23. Younis January 12, 2016 at 1:01 PM - Reply

    I would like the macro button which is importe new data from sheet1 and paste on sheet2 A2:D3 but when new data inserted in sheet1 the range of sheet2 will be A3:D3 and so on.

  24. AlexC February 13, 2016 at 3:44 AM - Reply

    I want to select and print the worksheets in a workbook whose cell, (I22), contains a value greater than one (1).

    Thank you

  25. Ahmed March 20, 2016 at 1:53 PM - Reply

    Hi Developer
    i have excel sheet with formulas & conditions, i need to generate menus and sub menus, when select value its generate sub menus with conditions & formulas, i need to generate 10 menus based on cell value

    could you please help me ?

  26. fab March 28, 2016 at 12:47 PM - Reply

    Sub main()
    Dim Newsheet As Worksheet
    Dim val As Double
    Dim Firstrow As Integer
    Dim Lastrow As Integer
    Dim totscore1 As Integer
    Dim i As Integer, j As Integer
    Sheets(“sheet1”).Select
    Range(“D2”).Select
    Firstrow = ActiveCell.row
    Selection.End(xlDown).Select
    Lastrow = ActiveCell.row

    totscore1 = Lastrow – Firstrow
    Sheets(“sheet1”).Select
    Range(“B2”).Select
    Firstrow = ActiveCell.row
    Selection.End(xlDown).Select
    Lastrow = ActiveCell.row

    Range(“F2”).Select
    For i = 0 To totscore1
    val = Cells(2, 3).Value – Cells(2, 4).Value
    ActiveCell.Value = val
    ActiveCell.Offset(1, 0).Select
    Next i
    End Sub

    Hi,
    The code is working only for the cells D2-B2. And the same value getting printed. I want the results down the column (Relative referencing).. D3-B3, D4-B4… so on. Please help

  27. Mark April 25, 2016 at 7:51 PM - Reply

    Hi Vali,

    You have provided quite insightful answers to all questions posed, please help me with mine:
    This is the rudimentary format for my excel:

    Name Place Gender Date occupation
    Arthur UK Male 16-4-78 Carpenter
    Mason
    Plumber
    Brad USA Male 5-10-80 Teacher
    Charlie Poland Male 13-8-69 Painter
    Singer
    Editor

    I’m trying to export this to a text file the result of which should look like this:

    Arthur UK
    Gender: Male
    Date: 16-4-78
    Occupation: Carpenter, Mason, Plumber

    Brad USA
    Gender: Male
    Date: 5-10-80
    Occupation: Teacher

    Charlie Poland
    Gender: Male
    Date: 13-8-69
    Occupation: Painter, Singer, Editor.

    have searched high and low, but in vain.

    The actual excel on which I’m working consists of 11 Columns, and have to deal with 300 to 350 rows at a time, which is a cumbersome task.

    Please help me with this.

  28. Rutger May 6, 2016 at 7:02 PM - Reply

    Hi, I want to add data from cells to an inputbox, do you have any clue on how to do that?
    thanks in advance!

    Rutger

  29. Deepak May 30, 2016 at 5:08 PM - Reply

    One Excel File (Table 1) containing Roll Nos. of candidates with other details like name, address, contact No., Email Id etc. for 2000 candidates and other Excel File (Table 2) containing only Roll Nos. of 200 candidates which are same as in Table 1 so I want to add other column details in Table 2 (only for 200 candidates) by retrieving records from Table 1 by searching Candidates Roll Nos. from Table No. 2.

    How it can be possible in Excel.

  30. Spyrijus June 10, 2016 at 12:31 AM - Reply

    Ok. So this problem is getting on my nerves for some time now. I made damage calculator using macros. Works pretty good. Now I want to add temporary hit points into account.
    Let’s say it looks like this:

    DMG TotalDMG TempHP HP
    2 3 7 24

    So, basicaly, I need to deplete TempHP first and with every dmg calculation to see if there is any TempHP left. So with every calculation I need to check the value of TempHP cell and DMG cell, then do TempHP – DMG (7-2) and the result should be new TempHP value (5). And when DMG is bigger than TempHP do the following: HP – (DMG – TempHP) and set TempHP to 0.

    Thanks in advance.

  31. Awanish August 16, 2016 at 11:56 AM - Reply

    Hello Expert

    I need to read value from column A excl sheet and export those value in txt file .

    Thanks in advance

  32. raja September 28, 2016 at 7:30 PM - Reply

    Hi,

    I want to select the data and month from the Date in cell(a1)(containing formula) and file 2016-06-07 ABCD should be opened using that date and month.

    Thanks

  33. Sohan November 18, 2016 at 1:18 PM - Reply

    I want a vba,
    I want to copy a cell’s value to another cell, but the cell on which, the value will be pasted, that cell’s number will be directed from another cell.
    Example: I want to copy value from ‘A1’ to a specific cell, and that specific cell’s number is specified on cell ‘B1’. [Note: value of ‘B1’ changes time to time according to formula]

    Please help me how can i do this ! Thank you…..

  34. Durai November 20, 2016 at 3:45 PM - Reply

    Dear Sir,

    I have some ComboBox – 8No’s and TextBox -40No’s in Sheet1 and our employee details (Emp.ID, Name, Date of Birth, Email, Contact Numbers) in Sheet2. I need to display employee id in Combobox 1 to 8 and when i select anyone employee id in ComboBox then his all details wants to display other Testboxes in Sheet1 as per below. But (Sr.No) not in Sheet2 database. Anyway i need to display when i select second Combobox, then Sr.No wants to display number-2 automatically. Kindly anyone give a solution to solve my query.

    Sr.No Emp. ID Name Date of Birth Email Contact No.
    1 1201 AAAAAAAA1 12/12/1980 dfs 1111111111
    2 1202 AAAAAAAA2 12/13/1980 dfs 1111111112
    3 1203 AAAAAAAA3 12/14/1980 dfs 1111111113
    4 1204 AAAAAAAA4 12/15/1980 dfs 1111111114
    5 1205 AAAAAAAA5 12/16/1980 dfs 1111111115
    6 1206 AAAAAAAA6 12/17/1980 dfs 1111111116
    7 1207 AAAAAAAA7 12/18/1980 dfs 1111111117
    8 1208 AAAAAAAA8 12/19/1980 dfs 1111111118

  35. Sasi November 20, 2016 at 5:58 PM - Reply

    Hi,

    i have an excel workbook which will be update frequently by inserting new worksheet. I want to get the value of specific cell in each sheets and send to one particular sheet to draw the graph once i insert new worksheet. Are there any VBA codes to send the cell value to specific sheet by clicking button?. Please help

  36. Mike January 10, 2017 at 6:24 AM - Reply

    Hi, this is wonderful platform and thank you all for yours comments! I’m pretty new in VBA and I’m finding this very helpful. Supposing I have excel file that has huge informations capture in it and these informations could be actions, time the action was done, number of actions performed for several users and are all ranged columns per user. How should write a script to extract this data based on those that user performed with <3 minutes, compute totals number of actions done by all user in specific time slot, categories the number of activities done in range of <2,3-4, 4< time difference. I will be very delighted.

  37. Haivus February 3, 2017 at 9:46 PM - Reply

    Hi,
    I have 3 different excel sheets which contain my client reviews with respect to Date as header followed respective dates in 1st column and 2nd column contains reviews as header followed by reviews. .
    so in all files i have same dates for eg: date : 23.06.2016 will have minimum of 30 reviews in each sheets, so wen i combine its taking too much time to open one file and filter and copy vice versa.
    Help me out with VBA coding so that i can pull out those datas easily into my master file with respective to dates.am having terrible n doing in this.

    thanks
    Haivus

  38. Arash June 6, 2017 at 11:21 AM - Reply

    Dear All how can I get the value in spread sheet (for example day and month) and use it as reference value to plot the point in VBA?
    Can you please explain it??

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