Excel Shortcut Keys

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Excel Shortcut keys help you to do your tasks faster and you will find more comfortable while working with shortcut keys, instead of using mouse for doing your tasks.

Here are the list of Excel Shortcut Keys to perform your tasks with shortcut keys instead of mouse.

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To Do This
Excel Shortcut Keys for Basic Application Tasks
ALT+TAB Switch to the next window
ALT+SHIFT+TAB Switch to the previous window
ALT+F5 Restore the size of the active window after you maximize it
CTRL+W or CTRL+F4 Close the active window
F6 Move to a task pane from another pane in the program window (clockwise direction)
SHIFT+F6 Move to a task pane from another pane in the program window  (counterclockwise direction)
Ctrl + F6 Switch between open workbooks or windows
CTRL+SHIFT+F6 Switch to the previous window
Ctrl + F9 Minimize current window
Ctrl + F10 Maximize currently selected window
PRINT SCREEN Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard
Ctrl + Tab Move between Two or more open Excel files
Ctrl+F4 Close the selected workbook window
Ctrl+n Create a new blank workbook (Excel File)
Ctrl+F7 Move Workbook Windows which are not maximized
Alt+F4 Close Excel
Excel Shortcut Keys for Working with Ribbon
Ctrl+F1 Minimize or restore the Ribbon
Alt/F10 Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and thenarrow left or arrow right
Shift+F10 Display the shortcut menu for the selected command
Space/Enter Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon
Enter Finish modifying a value in a control in the Ribbon, and move focus back to the document
F1 Get help on the selected command or control in the Ribbon
Excel Shortcut Keys for Working with Dialogs
Shift + F3 Open the Excel formula window
Shift + F5 Bring up search box
CTRL+f Display the Find and Replace dialog box (with Find Tab selected)
CTRL+h Display the Find and Replace dialog box (with Replace Tab selected)
CTRL +g (or F5) Display the ‘Go To’ dialog box
Alt+’ Display the Style dialog box
Alt+Space Display the Control menu for Main Excel window
Ctrl+o Open File
Ctrl+s Save the active file with its current file name, location, and file format
F12 Display the Save As dialog box
f10 (or alt) Turn key tips on or off
Ctrl+p Print File (Opens print menu)
F1 Display the Excel Help task pane
F7 Display the Spelling dialog box
Shift+F7 Display the Thesaurus dialog box
Alt+F8 Display the Macro dialog box
Alt+F11 Open the Visual Basic Editor to create Macros
F11 Create chart
Excel Shortcut Keys for Working with Worksheets
Shift + F11 Insert New Worksheet
Ctrl + Page up Move between Excel work sheets in the same Excel document
Ctrl + Page down Move between Excel work sheets in the same Excel document
Page Down Move one screen Down in a worksheet
Page Up Move one screen Up in a worksheet
Alt+Page Up Move one screen to the Left
Alt+Page Down Move one screen to the Right
F7 Spell check selected text or document
F11 Create chart
Excel Shortcut Keys for Working with Cells
Excel Shortcut Keys – Basic Keys
Ctrl + A Select all contents of the worksheet
Ctrl + B Bold highlighted selection
Ctrl + I Italic highlighted selection
Ctrl + K Insert link
Ctrl + U Underline highlighted selection
Ctrl + 5 Strikethrough highlighted selection
Ctrl + P Bring up the print dialog box to begin printing
Ctrl + Z Undo last action
Ctrl + Y Redo last action
Excel Shortcut Keys for Entering Data
F2 Edit the selected cell
Ctrl + Shift + ; Enter the current time
Ctrl + ; Enter the current date
Alt + = Create a formula to sum all of the above cells
Ctrl + ‘ Insert the value of the above cell into cell currently selected
Select & Move in the sheet
F5 Go to a specific cell. For example, C6
Alt+Arrow Down Display the AutoComplete list
Shift + Space Select entire row
Ctrl + Space Select entire column
Ctrl+Shift+o Select all cells with comments
Shift+Arrow Keys Extend the selection by one cell
Ctrl+Shift+Arrow Key Extend the selection to the last cell with content in row or column
Shift+Page Down/Shift+Page Up Extend the selection down one screen /up one screen
Shift+Home Extend the selection to the beginning of the row
Ctrl+Shift+Home Extend the selection to the beginning of the worksheet
Ctrl+Shift+End Extend the selection to the last used cell on the worksheet (lower-right corner)
Arrow Keys Move one cell up, down, left, or right in a worksheet
Home Move to the beginning of a row in a worksheet
Ctrl+Home Move to the beginning of a worksheet
Ctrl+End Move to the last cell with content on a worksheet
Ctrl+ Arrow key Move to next section of text
Excel Shortcut Keys – Inside a Cell
Ctrl+Arrow Lef t/ Ctrl+Arrow Right Move one word to the left / to the right
Home / End Move to the beginning / to the end of a cell entry
Alt+Enter Start a new line in the same cell
Enter Complete a cell entry and move down in the selection
Shift+Enter Complete a cell entry and move up in the selection
Esc Cancel a cell entry
Backspace Delete the character to the left of the insertion point, or delete the selection
Delete Delete the character to the right of the insertion point, or delete the selection
Ctrl+Delete Delete text to the end of the line
Excel Shortcut Keys for Formattiong
Ctrl +1 Format cells dialog
Ctrl + Shift + ! Format number in comma format
Ctrl + Shift + $ Format number in currency format
Ctrl + Shift + # Format number in date format
Ctrl + Shift + % Format number in percentage format
Ctrl + Shift + ^ Format number in scientific format
Ctrl + Shift + Format number in time format
Ctrl+Shift+~ Apply the General number format
F4 Repeat last formatting action/Apply previously applied Cell Formatting to a different Cell
Excel Shortcut Keys for Editing Active or Selected Cells
Ctrl+d Fill complete cell down (Copy above cell)
Ctrl+r Fill complete cell to the right (Copy cell from the left)
Ctrl+” Fill cell values down and edit (Copy above cell values)
Ctrl+’ (apostrophe) Fill cell formulas down and edit (Copy above cell formulas)
Ctrl+l Insert a table (display Create Table dialog box)
Ctrl+- Delete Cell/Row/Column Menu
Ctrl+Shift++ Insert Cell/Row/Column Menu
Ctrl+- with row /
column selected
Delete row / delete column
Ctrl+Shift++ with row /
column selected
Insert row/ insert column.
Shift+F2 Insert / Edit a cell comment
Shift+f10, then m Delete comment.
Alt+F1 Create and insert chart with data in current range as embedded Chart Object
F11 Create and insert chart with data in current range in a separate Chart sheet
Ctrl+k Insert a hyperlink
Enter (in a cell with a hyperlink) Activate a hyperlink
Excel Shortcut Keys – Hide and Show Elements
Ctrl+9 Hide the selected rows
Ctrl+Shift+9 Unhide any hidden rows within the selection
Ctrl+0 (zero) Hide the selected columns
Ctrl+Shift+0 (zero) Unhide any hidden columns within the selection
Ctrl+ ~ Alternate between displaying cell values and displaying cell formulas
Alt+Shift+Arrow Right Group rows or columns
Alt+Shift+Arrow Left Ungroup rows or columns
Ctrl+6 Alternate between hiding and displaying objects
Ctrl+8 Display or hides the outline symbols
Ctrl+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Excel Shortcut Keys – Formulas and Names
= Start a formula
Alt+= Insert the AutoSum formula
Shift+F3 Display the Insert Function dialog box
Ctrl+a Display Formula Window after typing formula name
Ctrl+Shift+a Insert Arguments in formula after typing formula name
Shift+F3 Insert a function into a formula
Ctrl+Shift+Enter Enter a formula as an array formula
F4 After typing cell reference (e.g. =A5) makes reference absolute (=$A$5)
F9 Calculate all worksheets in all open workbooks
Shift+F9 Calculate the active worksheet
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
Ctrl+Alt+Shift+F9 Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
Ctrl+Shift+u Toggle expand or collapse formula bar
By |May 24th, 2013|Excel|1 Comment

About the Author:

Excel VBA Developer having around 8 years of experience in using Excel and VBA for automating the daily tasks, reports generation and dashboards preparation. Valli is sharing to helps us automating daily tasks.

One Comment

  1. Fernando Romero December 22, 2015 at 4:13 AM - Reply

    Very good tips! Thanks!

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