Delete rows based on multiple criteria using VBA

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VBA code to delete rows based on multiple criteria example will help us to delete rows based on multiple conditions from excel worksheet. We can use Delete method of Rows to delete the rows based on multiple criteria. In this example we will see how to delete the rows in excel worksheet using VBA based on multiple criteria. VBA code for deleting rows based on multiple criteria macro should work for all the version of Microsoft Excel 2003, Excel 2007, Excel 2010, and Excel 2013.

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VBA code to delete rows based on multiple criteria


Here is the Example VBA syntax and Example VBA Macro to delete rows from excel worksheets based o multiple criteria. This will help you to know how to delete specific rows based on multiple conditions from Excel workbook using VBA.

VBA Delete rows based on multiple criteria: Syntax


Following is the VBA syntax and sample VBA code to delete rows based on multiple criteria from worksheet using VBA. We are using the Delete method of the Rows object of worksheet.


If Then Rows(“

[Row Numbers]”).EntireRow.Delete

Here is the conditions which you want to check to delete rows. And Row Numbers are the row numbers to delete. And EntireRow.Delete method will delete the Entire rows from the Excel spreadsheet.

Delete rows based on multiple criteria using VBA: Examples


The following VBA code is to delete rows based on multiple criteria from the excel worksheet. This code will delete the rows (1 to 20) if it satisfy the condition 1 if cell value is 1 and conition2 if cell value is blank.

Sub sbDelete_Rows_Based_On_Multiple_Criteria()
Dim lRow As Long
Dim iCntr As Long
lRow = 20
For iCntr = lRow To 1 Step -1
If Cells(iCntr, 1) = 1 or trim(Cells(iCntr, 1)) = “” Then
Rows(iCntr).Delete
End If
Next
End Sub

Instructions to run the VBA code to delete rows based on multiple criteria


Please follow the below steps to execute the VBA code to delete rows based on multiple criteria from Excel worksheets.
Step 1: Open any Excel workbook
Step 2: Press Alt+F11 – This will open the VBA Editor
Step 3: Insert a code module from then insert menu
Step 4: Copy the above code and paste in the code module which have inserted in the above step
Step 5: Enter some sample data in first column from row 1 to 20, enter 1 and leave some blank cells for testing purpose.
Step 6: Now press F5 to execute the code

Now you can observe that the rows are deleted from worksheet if cells in Range A1 to A20 contains 1 or blank cells.

Explained VBA Code to Delete Rows based on multiple criteria


Strating program and sub procedure to write VBA code to delete rows based on multiple criteria.
Sub sbDelete_Rows_Based_On_Multiple_Criteria()

‘Declaring the variable lRow as long to store the last row number
Dim lRow As Long

‘Declaring the variable iCntr as long to use in the For loop
Dim iCntr As Long

‘Assigning the last row value to the variable lRow
lRow = 20

‘Using for loop
‘We are checking the each cell value if it contains value 1 or if cell is blank
‘And deleting the row if true
For iCntr = lRow To 1 Step -1
If Cells(iCntr, 1) = 1 or trim(Cells(iCntr, 1)) = “”Then
Rows(iCntr).Delete
End If
Next

End Sub
Ending the macro to delete the rows based on multiple criteria using VBA.
You can observe that we are looping through the cells from bottom to up. This is the best approach to delete the rows if based on multiple criteria.

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By |April 21st, 2014|VBA|5 Comments

About the Author:

PNRao is a passionate business analyst and having close to 10 years of experience in Data Mining, Data Analysis and Application Development. This blog is his passion to learn new skills and share his knowledge to make you expertise in Data Analysis (Excel, VBA, SQL, SAS, Statistical Methods, Market Research Methodologies and Data Analysis Techniques).

5 Comments

  1. MEGAN January 29, 2015 at 9:26 AM - Reply

    Thank you for the code. I would like to delete rows based on multiple criteria. Should look in column A and delete any rows with the value 1, column F with value 2 and column R with value 30. How should this code be modify to do that?

    • PNRao February 3, 2015 at 10:01 PM - Reply

      Hi Megan,

      Please see the below code:

      Sub DeleteRowsBasedOnMultipleCriteria()
      lRow = 500 ' Your last row with the data
      Do While lRow >= 1
      '1=Column A,6=Column F, 18=Column R
      If Cells(lRow, 1) = 1 _
      Or Cells(lRow, 6) = 2 _
      Or Cells(lRow, 18) = 1 Then
      Rows(lRow).Delete
      End If
      lRow = lRow - 1
      Loop
      End Sub
      

      Hope this helps!
      Thanks-PNRao!

  2. Matt May 5, 2015 at 2:49 AM - Reply

    I want to delete a row based on criteria from 2 columns where both conditions must apply not either or. Could you help me write the code?

  3. julie July 21, 2015 at 4:20 PM - Reply

    I need help to delete the data that are not follow the list values in excel . I want to delete the last two rows doesn’t follow start with 45* follow 5 digits long thanks

    column
    45*0000
    45*12345
    23456432
    324567

  4. Pablo May 12, 2016 at 6:25 AM - Reply

    How will I implement this?

    I need to delete a row (Resource Name) in the Invoice file if the resource name is not found from another file (Resource Forecast)

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